You built the shop.
Regent holds it.
Coffee Regent is the AI second-in-command for coffee shops — it runs inventory, ordering, labor, and the books in one place, and acts on your behalf. Every act is signed, timestamped, and yours to audit.
Web & native iOS · In your stead, at every location
- 5 cafés
- built and dogfooded by a working owner
- Acts, not alerts
- orders placed, counts cleared, drift flagged
- One ledger
- every autonomous act, signed and timestamped
Why Coffee Regent
Every tool, one roof — and a steward who acts
Point tools give you five more logins and zero fewer decisions. Regent consolidates the café stack into one system and runs it in your name.
It acts, you approve
Regent does the work — the owner sets the boundaries. Orders placed before you knew they were needed, counts cleared, margin drift flagged with the cause attached.
Every tool, one roof
Inventory, labor, ordering, training, and the books live in one house. Count the logins it replaces — then cancel them.
Authority you can audit
Every autonomous act gets a signed, timestamped ledger line. Trust is earned through the ledger, not claimed in copy.
Modules
One platform, every part of the operation
Turn modules on per location. Pay for what you use, scale when you're ready.
AI Assistant
Coffee Regent AI answers staff questions from your own knowledge base and live data — and drafts SOPs and training lessons in seconds.
Inventory & Costing
Master catalog, per-location stock, counts, pars, and transfers — now with FIFO costing, recipe margins, and price-change alerts.
Ordering & Receiving
Vendor orders with AI order review, online and in-store ordering, and invoice OCR that syncs prices straight to your catalog.
Scheduling & Time Clock
Shift builder, availability and time-off requests, tip pooling, payroll exports, and a tablet time-clock kiosk.
Financials
Square POS sales insights, labor forecasting, monthly budgets, and deposit reporting in one dashboard.
Checklists & Tasks
Recurring shift checklists, personal and team to-dos, and review workflows that keep every location on standard.
Catering
Run events end to end with crew assignments, packing lists, and automated reminders so nothing slips through.
Team Chat & Board
Real-time DMs and channels, a company message board, reactions, attachments, and private groups — built in.
Training & LMS
Build video and text courses, assign them by role, and track completion across your whole team.
Competency & Career
Skills sign-offs, manager observations, and promotion pathways that give staff a clear path to advancement.
Knowledge & Help Desk
A searchable knowledge base plus an internal help desk to triage, assign, and resolve staff issues.
Roastery
Green coffee library, warehouse management, release scheduling, and wholesale pricing — purpose-built for roasters.
See it in action
Built for the way operations really run
AI Assistant
Ask Coffee Regent AI, get answers from your own data
Staff ask in plain language and get grounded answers from your knowledge base, schedules, and orders. Managers switch to Build mode to draft SOPs and training lessons in seconds.
Inventory
Know your stock down to the location
Real-time inventory value by location, low-stock alerts, pending transfers, and AI-extracted invoices waiting for one-tap review.
Checklists
Hold every shift to the same standard
Monitor checklist compliance across all locations at a glance — who started what, live progress, and flagged items that need a manager.
Native iOS app
Your whole team, on the floor
Coffee Regent goes where your staff goes. The native iOS app puts checklists, counts, catering, and chat right in their hands — managers get an inventory-first dashboard built for the back of house.
- Clock in and out and check their schedule right from their phone
- Complete shift checklists and submit inventory counts on the floor
- Catering crews see their assigned events in “My Events”
- Training, knowledge base, AI assistant, and team chat in their pocket
Nothing needs you today.
See how Regent runs inventory, ordering, labor, and the books in your name — with every act on the ledger. We'll walk you through it.